Here is an opportunity for an experienced Office Administrator or Site Admin Supervisor to join an engineering company in Singapore. We are looking for someone with at least four years of experience in office or site administration, preferably within the construction or engineering industry. In this role, you will oversee daily office operations, supervise administrative staff, manage project documentation, and coordinate between office teams and site personnel. The monthly salary ranges from SGD 4,000 to SGD 5,500, with performance bonuses and a supportive work environment. If you have strong organizational skills, experience with HR and accounting tasks, and the ability to thrive in a fast-paced, project-driven setting, we want to hear from you.
Who We Are
We are an established engineering company in Singapore committed to delivering quality projects through efficient operations and dedicated teams. Our work environment is dynamic and fast-paced, with close coordination between admin, accounts, and project teams. We believe in supporting our staff with training opportunities, career advancement, and a friendly workplace culture. When you join us, you become part of a team that values accountability, professionalism, and mutual respect.
What You Will Be Doing
- You will oversee the daily operations of the office, ensuring smooth and efficient administrative support for projects.
- You will manage and supervise office administrative staff, including training, scheduling, and performance evaluations.
- You will handle project documentation, including delivery notes, site records, and contractor logs.
- You will provide HR support functions such as timekeeping, worker records, permit tracking, and MOM matters.
- You will assist with accounting tasks including invoicing, petty cash handling, and purchase order tracking.
- You will maintain proper filing, data entry, and document control systems.
- You will liaise between the office, site teams, and suppliers to ensure smooth communication and coordination.
- You will resolve any administrative issues or concerns in a professional and timely manner.
- You will prepare daily, weekly, and monthly operational reports for senior management.
- You will ensure the office environment is clean, organized, and professional for both staff and visitors.
- You will coordinate with management to ensure office staffing needs and workloads are properly managed.
- You will visit job sites when needed to coordinate material delivery or assist with site-related administration.
Office Staff Management Responsibilities:
- You will supervise and lead the office administrative team, ensuring daily tasks and operations are completed efficiently.
- You will delegate responsibilities, set priorities, and monitor staff performance to meet deadlines and service standards.
- You will provide training and guidance to new and existing staff on administrative procedures and company policies.
- You will conduct regular meetings to maintain team alignment and resolve workflow issues.
- You will assist with performance reviews, leave planning, and conflict resolution within the office team.
- You will foster a positive work environment, promoting teamwork, accountability, and professional growth.
What We Are Looking For
Education and Experience:
- Diploma or Certificate in Office Administration, Business, Construction Administration, or a related field.
- Minimum of 2 to 4 years of experience in office or site administration, preferably within the construction or engineering industry.
- At least 4 years of working experience in the related field is required for this position.
- Prior experience in handling project documentation, logistics coordination, or site support is an advantage.
Skills and Competencies:
- Good understanding of office operations in a construction setting (delivery notes, site records, contractor logs).
- Good knowledge of HR support functions (timekeeping, worker records, permit tracking, MOM matters).
- Familiar with accounting tasks such as invoicing, petty cash handling, and purchase order tracking.
- Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting or HR software is a plus.
- Strong organization skills, able to manage filing, data entry, and document control efficiently.
- Good communication and coordination skills to liaise between office, site teams, and suppliers.
- Attention to detail and accuracy in handling records and reports.
Other Requirements:
- Able to handle multi-tasking in a fast-paced, site-based or project-driven environment.
- Responsible, trustworthy, and able to work independently.
- Willing to visit job sites, coordinate material delivery, or assist with site-related admin when needed.
- Knowledge of work permit or foreign worker documentation (for Singapore context) is an added advantage.
What We Offer
- Competitive salary package of SGD 4,000 to SGD 5,500 per month, based on experience and qualifications.
- Performance bonus or incentive allowance based on individual and company performance.
- 5.5-day or 5-day work week (depending on company policy).
- Paid annual leave, medical leave, and public holidays as per MOM regulations.
- CPF contributions in accordance with Singapore regulations.
- Staff training and development opportunities.
- Transport or mobile allowance (if applicable).
- Friendly and supportive work environment with close coordination between admin, accounts, and project teams.
- Career advancement opportunities within the company’s admin or operations department.
- Company-organized team-building activities, staff lunches, and festive celebrations.
Ready to Apply?
If you are an experienced Office Administrator or Site Admin Supervisor looking for a challenging role in Singapore’s engineering sector, we encourage you to apply. Please submit your application through MyCareersFuture, Jooble, Talent.com, BeBee SG, Recruit.net, or Jobs In Singapore – JobRadars.
Join our team and become part of an engineering company that values efficiency, professionalism, and the people who make it all happen.